Committee Meeting Minutes 16/01/2019

Dunstable Bogtrotters Committee Meeting 16th January 2019 held at The Globe pub, Dunstable
Present – Gill Morris, Alan Plumley, Julian Clark-Lowes, Sheila Blake, Cliff Shaw, Carolyn Cooper and member Geoffrey Hilliard
Apologies received from Wendy Hopkins
Minutes of the last meeting were proposed as a true record by Julian Clark-Lowes and seconded by Sheila Blake
Matters arising – Gill contacted the National Trust about having a stall at the annual Kite Festival and was told that in 2019 there would be 4 smaller events instead of the Kite Festival. Gill is now investigating other events for a stall. Julian is sorting out the appropriate forms for the Natwest bank in order to change signatories for the club.
Chair’s report – There have been 2 events that have been well attended, Market Cross meal 30 members and approximately 18 at the “mince pie ramble” and buffet at Cliff’s home. There have been enquiries from new people about the group. Information has been obtained about trips abroad.
Treasurer’s report – All the money for Market Cross meal has been collected and the club now has a balance of £3149.04.

Membership report – Currently the membership stands at 88, 10-15 members are non-active or casual, 2 new members have joined. 12 mile walks are attended by an average of 7.7, intermediate walks by an average of 10. Geoff Hilliard raised a point that there are no walks provided for health-walkers to build up their ‘mileage’ from doing health walks to doing 5-6 miles. Gill also pointed out that there was a reduced about of 5-6 mile walks on the current programme. Julian responded that the club has to work with what the walk-leaders are willing to provide.

Social Secretary’s report – Houghton Regis Memorial Hall is booked for the awards evening. A film night at the Grove suggested for 3rd March, Kew Gardens in June, a “pub” walk whereby members walk then lunch in a pub and a midweek meal at the Spice Lounge.

Outdoor Organiser’s report – Alan stated that the trip to Bath had been a success albeit that the YHA had got the booking wrong and 8 of the 12 people who went had to find alternative accommodation, the walks were excellent. There are 8 people going to Swanage and there is still a spare bed for Lulworth. Gill asked Alan to specify the alternative accommodation to the YHA where people are staying when he puts trip info on the website. There are 10 going to Castleacre in March.

Review of insurance policy – Gill sent details she obtained about Howden Liability Insurance (who currently insure The Ramblers) to Julian but further investigation is needed before a decision is made, the insurance is due for renewal in March. Alan pointed out that new members will need to know that they are covered and a general discussion followed.
Proposal by Gill regarding affiliation to the Ramblers – this does not mean joining with the Ramblers. A vote followed and there were 4 votes against and 2 for.
Review subscription to Chilterns Society – it was decided to leave it at the present amount of £30 and to look at promoting the walks and events of The Chiltern Society.

Awards Evening – the cost of the hall is £124.00 and Cliff will provide background music. There will be a choice of fish, pie or vegetarian served with chips. Rita Tomkins will be asked to present an award and given a free meal. The award presentations take around 45 minutes and members including Alan and Julian will be speaking about last year’s Scotland trip. A raffle will take place and tea/coffee will be available to purchase at £1 per cup. Members can take their own drinks into the hall.
Promotion of club – Alan has been looking at this and gave the committee members a “10 year plan task list” to take away and read in order to discuss this at the next meeting.
Mission Statement – The following mission statement was voted by the committee for the club – To provide regular walking and social activities in a friendly and supportive group.
Attendance of members at committee meetings – the wording of the website entry was discussed and it was agreed it would be reviewed and corrected.
Any other business – Gill expressed concern that finishing times for walks need to take into account the driving time to the start and back to Dunstable.

Date of next meeting – an impromptu planning meeting will be held on 6th March 2019 to choose the award recipients and prepare for the awards evening (this will not open to non-committee members) and the next formal committee meeting will be 17th April 2019 both meetings will be at the Globe, Winfield Street at 7.30pm.
Meeting closed at 10.05pm

This entry was posted in Committee Meeting Minutes. Bookmark the permalink.

Leave a Reply

Your email address will not be published. Required fields are marked *