Constitution of the Dunstable and District Walking and Hostelling Group.
7th October 2014
The name of the club is Dunstable and District Walking and Hostelling Group.
The objectives of the club shall be to:
a) Organise a regular programme of activities that involve outdoor activities and
b) Undertake any other activities in furtherance of the objects of the club.
a) Membership of the club shall be open to anyone interested in the activities and purposes of the group on application, regardless of sex, age, disability, ethnicity, nationality, sexual
orientation, religion or other beliefs.
b) The committee shall maintain a list of members.
c) The committee shall have the right to refuse, expel or suspend any person from the
membership of the club at any time without stating a reason. Any such person shall
have the right to appeal to the club at an Extraordinary General Meeting called in
accordance with clause 5.
d) Honorary Life Membership.
The committee shall appoint any member to Honorary Life Membership.
Members of the group may propose, in writing, any member who they feel has served the Group in any capacity, Each proposal will require seconding.
The number of Honorary Life Members shall not exceed three at any one time.
An Annual General Meeting shall ratify each proposal.
4. Annual General Meeting.
a) An Annual General Meeting of the club shall be held each calendar year. The Committee shall give 21 days notice of the date, time and place of the meeting to all members.
b) Notice of Motions for inclusion in the A.G.M. agenda must be received by the Secretary
at least seven days before the date of the meeting.
c) No business shall be conducted at an A.G.M. unless there are present 15 members or
25% of the Group membership, whichever is the lesser number.
d) The Annual General Meeting shall:
i) Receive the statement of accounts.
ii) Elect a Committee to hold office during the period up to the end of the next Annual
iii) Appoint auditors.
iv) Discuss any other business in connection with the affairs of the club.
5. Extraordinary General Meeting.
An Extraordinary General Meeting of the club may be requested in writing by 25% of the members of the club, or may be called by the committee. In either case the Committee shall give at least 21 days notice of the purpose, date, time and place of the meeting to the members.
a) The Committee shall comprise of a Chairperson, Secretary, Treasurer and such other
members that the Annual General Meeting may agree from time to time.
b) The Committee may fill vacancies in the membership of the Committee occurring
during the year.
c) The Committee shall be responsible for the management of the club.
d) The Committee shall meet within four weeks of its election and thereafter at regular intervals as agreed by the Committee.
e) The Committee shall have power to co-opt up to three additional members and may
appoint sub-committees for specific purposes.
f) The Chairperson, Secretary and Treasurer shall have the power to act in an emergency
and shall report to the next Committee and/or General Meeting on any action taken.
g) A quorum at a Committee meeting shall be at least two officers and two other
h) If a member of the Committee is absent for more than two consecutive meetings without good reason, the Committee shall have the power to ask for his/her resignation.
a) Funds of the club shall be derived from such sources as determined from time to time by the club at a General Meeting, from which funds allocations shall be made on such bases as may be approved from time to time by the club.
b) It is deemed to be a term of every contract entered into that the funds of the club are liable only for debts, obligations or engagements incurred or entered into with the approval of the club. The Committee, or any members of the Committee, or a
General Meeting, shall approve allocations from the funds of the club, up to such limits as agreed by a General Meeting, from time to time.
c) The Treasurer shall maintain a proper record of income and expenditure. The Auditors appointed by the Annual General Meeting shall audit these accounts each calendar year.
d) The funds of the club shall be held only in the name of the club.
8. Amendment of Constitution.
The constitution may be varied or amended from time to time. Any changes must be ratified by the members at the next A.G.M. or E.G.M.
9. Dissolution of the Club.
a) The Club may be dissolved by a resolution of not less than 75% of the members of the club present and voting at a General Meeting of the club called for that purpose.
b) In the event of the dissolution of the club any assets remaining after all liabilities have been met shall be passed to a registered charity or charities agreed by those members attending and voting at the Dissolution Meeting.