Dunstable and District Walking and Hostelling Group – Privacy Statement and General Data Protection Policy
This policy outlines how and why we collect and use personal data
The personal data collected is provided by each individual member when they complete and submit the membership form. The information submitted is processed by the Membership Secretary.
Members are asked to renew their membership each September. If membership is not renewed the personal data is kept for one year and then archived. If you no longer want to be a member of the group and want your person details removed please contact firstname.lastname@example.org
How we use your personal information
We use your personal information.
to keep you up to date regarding the programme of events, trips and club business
to manage membership administration, including membership renewal reminders and payment processing
These communications are administered by the membership secretary (communications made by email) and contact team (for members who do not have an email address and need these communications to be made by post).
Circumstances where it may be necessary to share your personal contact details with specified members of the club include
committee members have each other’s contact details to carryout committee business
if you are a walk leader, your contact details may need to be shared with other walk leaders to enable programme planning. Walk leaders also publish a contact number for each walk listed in the programme
when agreeing to go on an organised trip your contact details may need to be shared with others going on the same trip to enable decisions, essential processing and information to be administered in a timely fashion to ensure a successful trip
Otherwise personal details are not shared with other members or any other organisation.